Siemens Multi Address Appearance (MAA) On OpenStage Instrukcje Operacyjne Strona 1

Communication for the open mindedSiemens Enterprise Communicationswww.siemens.com/openDocumentationHiPath 500, HiPath 3000, HiPath 5000 OpenStage 60/8

10ContentsBluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161Discoverability . . . . . . . . . . . . . . . . . . . . .

Step by StepPrivacy/security100Do not disturbIf you do not wish to take calls, you can activate do not disturb. Internal callers hear the busy tone, e

Privacy/security101Step by StepSilent Monitor (not for HiPath 500)When configured (ask responsible service personnel), you can join in an on-going cal

Step by StepPrivacy/security102Trace call: identifying anonymous callers (not for U.S.)You can identify malicious external callers. You can record the

Privacy/security103Step by StepLocking the telephone to prevent unau-thorized useYou can prevent unauthorized parties from using your phone during you

Step by StepPrivacy/security104Locking another telephone to prevent unauthorized useIf configured (contact your service personnel), you can lock and u

Privacy/security105Step by StepSaving your PINEnter the lock code to use the functions• Locking the phoneÆ page 103• Use another telephone like your o

Step by StepMore functions/services106More functions/servicesAppointments functionYou can program your telephone to send you a timed re-minder call.Yo

More functions/services107Step by StepUsing timed remindersPrerequisite: You have saved a reminder Æ page 106. The saved time arrives.The phone is rin

Step by StepMore functions/services108Sending a messageYou can send short text messages to individual stations or groups of stations with system telep

More functions/services109Step by StepViewing and editing incoming messagesPay attention to the notes on Æ page 36.x The LED lights up. Press the key

General information11General informationAbout this manualThis document contains general descriptions of the technical options, which may not always be

Step by StepMore functions/services110Leaving an advisory messageYou can leave messages/advisory messages on your phone’s display for internal callers

More functions/services111Step by StepDisplaying the number of waiting calls/overload displayYou can show the number of external waiting calls on the

Step by StepMore functions/services112Change number (exchanged phone/move/relocate)When configured (consult your service personnel),you can move your

More functions/services113Step by StepFax details and message on answering machineIf a fax or answering machine is connected to your sys-tem and you h

Step by StepMore functions/services114Activating functions for another telephoneIf configured (contact your service personnel), you can activate and d

More functions/services115Step by StepUsing system functions from outsideDISA (direct inward system access)If configured (contact your service personn

Step by StepMore functions/services116j Wait for the dial tone and enter the code for example, *97 for Do not disturb on. If necessary, make further e

More functions/services117Step by StepUsing functions in ISDN via code dial-ing (keypad dialing)If authorized (contact your service personnel), you ca

Step by StepMore functions/services118Controlling Connected Computer orTheir Programs/Tel. Data ServiceIf this function has been configured (contact y

More functions/services119Step by StepCommunicating with PC applications over a CSTA interfaceIf configured (contact your service personnel), you can

General information12Intended useThe OpenStage phone was designed as a device for voice transmission and should be used on a desk. Any other use is re

Step by StepMore functions/services120Press the control relay (HiPath 3000 only)If this function has been configured (contact your ser-vice personnel)

More functions/services121Step by StepPaging persons (not for USA, not for HiPath 500)If radio paging equipment (PSE) is connected to your system (con

Step by StepMaking calls in the team/executive/secretary configuration122Making calls in the team/execu-tive/secretary configurationIf configured (con

Making calls in the team/executive/secretary configuration123Step by StepLine seizureLine seizure must be configured (consult your service personnel).

Step by StepMaking calls in the team/executive/secretary configuration124Answering calls with the trunk keysPrerequisite: You can see an incoming call

Making calls in the team/executive/secretary configuration125Step by StepMaking calls on multiple lines alternatelyPrerequisite: You are conducting a

Step by StepMaking calls in the team/executive/secretary configuration126Direct station selection keyYour phone features a programmable sensor key con

Making calls in the team/executive/secretary configuration127Step by StepTransferring a call in progressS Press the DSS key and announce the call if n

Step by StepMaking calls in the team/executive/secretary configuration128Forwarding calls on trunksYou can immediately forward internal or external ca

Making calls in the team/executive/secretary configuration129Step by StepDeactivating call forwardingv Open the Program/Service menu Æ page 37.Select

Getting to know your OpenStage phone13Getting to know your OpenStage phoneThe following sections describe the most frequently used operating ele-ments

Step by StepMaking calls in the team/executive/secretary configuration130Transferring calls directly to the executive phoneNormally, all calls for the

Using team functions131Step by StepUsing team functionsIf configured (consult your service personnel), your tele-phone is part of a team. The team con

Step by StepUsing team functions132You belong to multiple groups or to one group with trunk keys (including executive/secretary configu-ration)c Open

Using team functions133Step by StepAccepting a call for another member of your teamYou can use your own telephone to accept calls for oth-er telephone

Step by StepUsing team functions134Uniform Call Distribution (UCD)If configured (consult your service personnel), you may belong to a group of station

Using team functions135Step by StepRequesting and activating a work timeYou can request/activate work time to ensure you have enough time to wrap up t

Step by StepSpecial functions in the LAN (not for HiPath 500)136Special functions in the LAN(not for HiPath 500)If your telephone is operating in a Hi

Special functions in the LAN (not for HiPath 500)137Step by StepSetting up "follow me" call forwardingYou can activate/deactivate call forwa

Step by StepSpecial functions in the LAN (not for HiPath 500)138Using night answerIf authorized (contact your service personnel), you can define telep

Special functions in the LAN (not for HiPath 500)139Step by StepRinging groupYou can have calls for your telephone signaled audibly at external teleph

Getting to know your OpenStage phone14Ports on the underside of the phoneOpenStage operating featuresOpenStage ManagerThis program offers an additiona

Step by StepSpecial functions in the LAN (not for HiPath 500)140Controlling relays (HiPath 3000 only)If this feature is configured (contact your servi

Special functions in the LAN (not for HiPath 500)141Step by StepOpening a doorIf configured (contact your service personnel), you can also activate th

Step by StepIndividual phone configuration142Individual phone configuration Adjusting display settingsAdjusting the display to a comfortable read-ing

Individual phone configuration143Step by StepScreensaverActivate a screensaver for the telephone idle state.Activating the screensaverPrerequisite: Yo

Step by StepIndividual phone configuration144Screensaver fade-in timeSet the speed at which the screensaver images change here (5 - 60 seconds).v Pres

Individual phone configuration145Step by StepColor schemeSelect your preferred appearance for the menu display here. v Press the key shown until the &

Step by StepIndividual phone configuration146Changing lamp brightness for TouchSliderAdjust the brightness of the TouchSlider Æ page 16 by choosing on

Individual phone configuration147Step by StepAdjusting displays on the OpenStage Key ModuleIf you have connected an OpenStage Key Module, you can adju

Step by StepIndividual phone configuration148Adjusting audio settingsOptimize the audio settings on your OpenStage for your environment and according

Individual phone configuration149Step by StepRoom characterConfiguring the appropriate acoustic settings for your environment:•Normal• Echoing• Muffle

Getting to know your OpenStage phone15OpenStage Key ModuleThe OpenStage Key Module is a key module attached to the side of the phone that provides 12

Step by StepIndividual phone configuration150Ringer fileSelect your preferred ringtone from the available audio files. To upload your own files in &qu

Individual phone configuration151Step by StepActivating/deactivating the ringerYou can see whether the function is activated or deacti-vated from the

Step by StepIndividual phone configuration152Configuring BluetoothYou can use the following description to prepare your OpenStage 60/80 T for Bluetoot

Individual phone configuration153Step by StepDiscoverabilitySet whether your OpenStage should be discoverable for other Bluetooth devices.For more inf

Step by StepIndividual phone configuration154orselect and confirm the option shown.PINThe PIN contains at least four alphanumeric characters.Prerequis

Individual phone configuration155Step by StepManaging Bluetooth devicesLinking manager listOnce you have scanned the area for Bluetooth-enabled device

Step by StepIndividual phone configuration156For the linking manager list onlyj Enter and confirm the agreed PIN Æ page 154.If the linking request is

Individual phone configuration157Step by StepChange an entry nameA Bluetooth device is entered in the list with the name set in the device. This is of

Step by StepIndividual phone configuration158Context menuHere you can define whether context menus Æ page 27 should close automatically, and define th

Individual phone configuration159Step by StepSetting the automatic display durationHere you can define how long context menus should re-main open.v Pr

Getting to know your OpenStage phone16Keys and controlsFunction keysAudio controlsAudio keysTo u ch S l i d e rSimilar to the TouchGuide Æ page 18, yo

Step by StepIndividual phone configuration160Displaying service dataYou can provide your service personnel with the follow-ing information for service

Bluetooth161Step by StepBluetoothBluetooth is an open standard for high-performance technology and allows wireless communication be-tween PCs, PDAs, m

Step by StepBluetooth162Transferring contactsThe Bluetooth function on your OpenStage allows you to transfer contacts in vCard format (file extension:

Bluetooth163Step by StepSending a vCardPrerequisite: The Bluetooth connection is configured between your OpenStage and one other device Æ page 152. A

Step by StepBluetooth164Using a Bluetooth headsetYou can use any commercial Bluetooth headset with your OpenStage 60/80 T.Prepare your Bluetooth heads

Different displays in a HiPath 4000 environment (not for HiPath 500)165Different displays in a HiPath 4000 environment (not for HiPath 500)Depending o

Step by StepFixing problems166Fixing problemsResponding to error messages on the screenPossible causes:Station number is incorrect.Possible reactions:

Fixing problems167Step by StepPossible cause 1:If "Clear other layer" appears on the menu:you tried to program a function or internal statio

Step by StepFixing problems168TroubleshootingPressed key does not respond:Check if the key is stuck.Telephone does not ring:Check whether the "Do

169IndexIndexAAgents ... 134Answering machine ... 113Application ta

Getting to know your OpenStage phone17Mode keysThese sensor keys allow you to switch to the required application with the simple stroke of a key. To s

170IndexFFax details ... 113ForwardingMSN in CO ... 52multipl

171IndexOOpen listening ... 42OpenStage Key Module ... 15Operating instructions ...

172IndexUUCD ... 134User interface OpenStage 60/80 T ... 13User menu ...

Overview of functions and codes173Overview of functions and codesThe following table lists all available functions, as shown on the display. If config

Overview of functions and codes174Directory1=internal2=LDAP (not for HiPath 500)(;;*54*54XXDISADISA internally (not with HiPath 500);;*47 XDiscreet C

Overview of functions and codes175Keypad dialing;*503Lock all phones;*943 XLock phoneUnlock phoneChange PIN;;;;;*66#66*93XXMute onMute off*52#52XXNigh

Overview of functions and codes176Ringer cutoff onRinger cutoff off;;;;*98#98XXRinging group onRinging group off;;*81#81XXRoom monitor;*88 XSelect lan

Overview of functions and codes177UCDLog onLog offAvailableNot availableWork onWork offUCD night onUCD night offCalls in queue;;;;;;;;;*401#401*402#40

© Siemens Enterprise Communications GmbH & Co. KGHofmannstr. 51,D-81359 MünchenThe information provided in this document contains merely general d

Getting to know your OpenStage phone18TouchGuideWith this control, you can manage most of your phone’s functions, as well as its displays.Before using

Getting to know your OpenStage phone19Programmable sensor keysYour OpenStage 60/80 T has eight illuminated sensor keys to which you can assign functio

Important information2Important informationTrademarksFor safety reasons, the telephone should only be supplied with power:• using the original power s

Getting to know your OpenStage phone20Te x t i n p u tExample: Changing the key label Æ page 86.Enter the required characters via the keypad.Select t

Getting to know your OpenStage phone21KeypadTe x t i n p u tIn cases where text input is possible, you can use the keypad to input text, punctuation

Getting to know your OpenStage phone22Graphic displayYour OpenStage 60/80 T is equipped with a tilt-and-swivel color display Æ page 14. AppearanceYou

Getting to know your OpenStage phone23Display keyboardDepending on the context, the display keyboard is displayed with different elements. Use the Tou

Getting to know your OpenStage phone24Character overview (depends on the current language setting)Key 1x2x3x4x5x6x7x8x9x10x11x12x13x14x11[1][1] Space2

Getting to know your OpenStage phone25Context-dependent displaysDepending on the situation at hand, the graphic display on your OpenStage phone displa

Getting to know your OpenStage phone26Telephony dialogsThe dialogs in the lower area of the display prompt you to input data or pro-vide you with info

Getting to know your OpenStage phone27Context menusIf the arrow icon g appears next to a selected entry, additional menu lev-els or selection options

Getting to know your OpenStage phone28Application tabIn many cases you can select further content within an application using tabs.Example: Press the

Applications available on your OpenStage phone29Applications available on your OpenStage phoneThe following descriptions provide an overview of the va

Important information3Location of the telephone• The telephone should be operated in a controlled environment with an ambient temperature between 5°C

Applications available on your OpenStage phone30Telephony interfaceAdditional information is displayed in the telephony interface when your phone ring

Applications available on your OpenStage phone31PhonebooksIn addition to the personal phonebook, this application contains entries from other director

Applications available on your OpenStage phone32Personal phonebookThe "Personal" tab contains your personal phonebook. You can store up to 1

Applications available on your OpenStage phone33LDAP directoryIf you have access to an LDAP directory (contact the responsible service personnel), you

Applications available on your OpenStage phone34Call listsAll calls and numbers dialed on your phone are logged in chronological or-der in call lists.

Applications available on your OpenStage phone35Example: "Dialled" tabThe following functions are available via the context menu of a select

Applications available on your OpenStage phone36MailboxDepending on the type and configuration of your communications platform (contact the relevant s

Applications available on your OpenStage phone37Menu This menu includes a configuration area for users and administrators, as well as an area for any

Applications available on your OpenStage phone38AudioOptimize the audio settings on your OpenStage for your environment and according to your personal

Applications available on your OpenStage phone39Help functionYou can call up the "Help" function at any time, even during a call.Calling up

4ContentsContentsImportant information . . . . . . . . . . . . . . . . . . . . . . . . . .2Trademarks . . . . . . . . . . . . . . . . . . . . . . . .

Step by StepBasic functions40Basic functionsAnswering a callYour OpenStage phone rings with the tone signal set when an incoming call is received. The

Basic functions41Step by StepAnswering a call via the loudspeaker (speakerphone mode)Suggestions for using speakerphone mode• Tell the other party tha

Step by StepBasic functions42Switching to the handsetPrerequisite: You are conducting a call in speaker-phone mode.^ Lift the handset.n The LED key go

Basic functions43Step by StepMaking callsOff-hook dialing^ Lift the handset.j Internal calls: Enter the station number.External calls: Enter the exter

Step by StepBasic functions44Dialing with DDS keysPrerequisite: You have saved a number on a sensor key Æ page 84.S Press the programmable repdial key

Basic functions45Step by StepCalling a second party (consultation)You can call a second party while a call is in progress. The first party is placed o

Step by StepBasic functions46Transferring a callIf the person you are speaking to wants to talk to anoth-er colleague of yours, you can transfer the c

Basic functions47Step by StepCall forwardingYou can immediately forward internal or external calls to different internal or external telephones (desti

Step by StepBasic functions48d "All calls" entry:[1] select.The phone displays the current setting.Confirm.Select and confirm the option sho

Basic functions49Step by StepVariable forwarding (menu-based configuration)Configuration via the Program/Service menuc Open the idle menu Æ page 25.Se

5ContentsApplications available on your OpenStage phone 29Application navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Step by StepBasic functions50Call forwarding no reply (CFNR)Calls that are not answered after three rings (=default, can be adjusted by service person

Basic functions51Step by StepCall forwarding in the event of telephone failure (CFSS)If configured (consult your service personnel), you can define an

Step by StepBasic functions52Call forwarding in the carrier network andforwarding multiple subscriber numbers (MSN) (not for U.S.)If this function has

Basic functions53Step by StepUsing callbackYou can request a callback if the station called is busy or if nobody answers. This feature saves you from

Step by StepBasic functions54Viewing and deleting a stored callbackc Open the idle menu Æ page 25.Select and confirm the option shown[1].Select and co

Enhanced phone functions55Step by StepEnhanced phone functionsAnswering callsAnswering a call with a headsetPrerequisite: You have connected a headset

Step by StepEnhanced phone functions56Using the speakerphoneA colleague addresses you directly over the speaker with a speaker call. You hear a tone b

Enhanced phone functions57Step by StepAnswering calls from the entrance telephoneand opening the doorIf an entrance telephone has been programmed, you

Step by StepEnhanced phone functions58Activating the door openerv Open the Program/Service menu Æ page 37.Select and confirm the option shown.Select a

Enhanced phone functions59Step by StepMaking callsRedialing from a call listFor information about the call lists as well as sample en-tries, refer to

6ContentsUsing callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Storing a callback . . . . . . . .

Step by StepEnhanced phone functions60Select and confirm the required phone number using the icons.Explanation of the icons Æ page 31.Calling a contac

Enhanced phone functions61Step by StepUsing a system phonebookFor information about the system phonebook, see Æ page 33. u Press the key shown until t

Step by StepEnhanced phone functions62Making calls using system speed-dial numbersPrerequisite: You know the system speed-dial num-bers (consult your

Enhanced phone functions63Step by StepDialing with speed-dial keysPrerequisite: You have configured speed-dial keys Æ page 63.v Open the Program/Servi

Step by StepEnhanced phone functions64Talking to your colleague with a speaker callYou can make a loudspeaker announcement through a loudspeaker if co

Enhanced phone functions65Step by StepAutomatic connection setup/hotlineIf this function is configured (contact your service per-sonnel), the system a

Step by StepEnhanced phone functions66Assigning a station number (not for U.S.)If this function has been configured (contact your ser-vice personnel),

Enhanced phone functions67Step by StepDuring a callUsing call waiting (second call)You can be reached by a caller even if you are already conducting a

Step by StepEnhanced phone functions68Preventing and allowing a second call (call waiting)If this function has been configured (ask your service perso

Enhanced phone functions69Step by StepParking a callYou can park up to ten calls, either internal, external, or both. Parked calls can be displayed o

7ContentsProgramming sensor keys . . . . . . . . . . . . . . . . . . . . . 79Configuring function keys . . . . . . . . . . . . . . . . . . . . . . . .

Step by StepEnhanced phone functions70Placing an external call on holdIf you have programmed a hold key on your phone Æ page 79, you can put external

Enhanced phone functions71Step by StepConducting a conferenceIn a conference call, you can talk to as many as four oth-er parties at the same time. Th

Step by StepEnhanced phone functions72Ending a conferenceg Open the context menu Æ page 27.Select and confirm the option shown.or\ Replace the handset

Enhanced phone functions73Step by StepActivating tone dialing/DTMF suffix-dialingYou can transmit dual-tone multifrequency (DTMF) sig-nals to control

Step by StepEnhanced phone functions74Recording a callIf configured (contact your service personnel), you can record an ongoing call.Prerequisite: You

Enhanced phone functions75Step by StepTransferring a call after a speaker call announcement in a groupIf this function has been configured (contact yo

Step by StepEnhanced phone functions76Sending a trunk flash (not for HiPath 500)To activate ISDN-type services and features through the network carrie

Enhanced phone functions77Step by StepIf you cannot reach a destinationCall waiting (camp-on)Prerequisite: You have dialed an internal number and hear

Step by StepEnhanced phone functions78Using night answerWhen night answer mode is active, for example during a lunch break or after office hours, all

Programming sensor keys79Step by StepProgramming sensor keysYou can program frequently used functions, phone numbers or procedures on your OpenStage 6

8ContentsMore functions/services. . . . . . . . . . . . . . . . . . . . . .106Appointments function . . . . . . . . . . . . . . . . . . . . . . . . .

Step by StepProgramming sensor keys80Overview of functionsThe functions are split into the following menus:• Destinations• Feature Settings• PIN and A

Programming sensor keys81Step by StepTr u n k g r o u p k e y :S At least one trunk is free.R All lines in this trunk group are occupied.View call c

Step by StepProgramming sensor keys82Programming a procedure keyNumbers and functions which require further input, i.e. which contain several operatin

Programming sensor keys83Step by StepSelect the stored procedure by clicking the sen-sor key.Procedures with activatable/deactivatable func-tions are

Step by StepProgramming sensor keys84Configuring repdial keysYou can also program internal and external station num-bers on the second level. The LED

Programming sensor keys85Step by StepConfiguring using the Program/Service menuv Open the Program/Service menu Æ page 37.Select and confirm the option

Step by StepProgramming sensor keys86Changing the labelThe label set when a repdial key was programmed can also be subsequently changed.Changing the l

Phonebooks and call lists87Step by StepPhonebooks and call listsPersonal phonebook For a detailed description of this function, see Æ page 31.Creating

Step by StepPhonebooks and call lists88Defining the default numberIf you have multiple numbers saved for a contact, you can define the default number

Phonebooks and call lists89Step by Steporh Press the key shown.Confirm.Changing contact datau Press the key until the "Personal" tab is acti

9ContentsUsing team functions . . . . . . . . . . . . . . . . . . . . . . . . 131Activating/deactivating a group call . . . . . . . . . . . . . . . .

Step by StepPhonebooks and call lists90Managing the phonebookDefining the contact display formatu Press the key until the "Personal" tab is

Phonebooks and call lists91Step by StepManaging groupsCreating a groupu Press the key until the "Personal" tab is active.Confirm.Select and

Step by StepPhonebooks and call lists92orh Press the key shown.Confirm.Deleting a contact from a groupu Press the key until the "Personal" t

Phonebooks and call lists93Step by StepLDAP database For a detailed description of this function, see Æ page 33.Finding an LDAP entryu Press the key s

Step by StepPhonebooks and call lists94Call listsFor a detailed description of this function, see Æ page 34.View detailsw Press the key until the call

Displaying and assigning call charges95Step by StepDisplaying and assigning call chargesDisplaying call charges (not for U.S.)For the current callCall

Step by StepDisplaying and assigning call charges96Displaying call charges for another telephone (not for U.S.)If configured (contact your service per

Displaying and assigning call charges97Step by StepDialing with call charge assignmentYou can assign external calls to certain projects.Prerequisite:

Step by StepPrivacy/security98Privacy/securityUser passwordThe user password protects access to the user menu Æ page 37.v Press the key shown until th

Privacy/security99Step by StepTurning ringer cutoff on and offIf you do not wish to take calls, you can activate the ring-er cutoff function. Calls ar